Paper files are technology too

Paper Files are Technology Too

I have been reading a few articles recently that talk about how technology is making us more productive. The general theme is that with smart phones, iPads and so on, the ability to communicate quickly with many people in different places and time zones is letting us get things done quicker. Then there is the use of apps, proximity technology for logging into systems or even paying for your long black, all designed to reduce time, take out manual transactions and so get us to the next thing quicker and easier.

Technology! The word now creates images of sexy new hand held devices or smart software that lets you create on your lap or while waiting for the bus. But the word technology means “ the making, modification, usage, and knowledge of tools, machines, techniques, crafts, systems, and methods of organization, in order to solve a problem, improve a pre-existing solution to a problem, achieve a goal, handle an applied input/output relation or perform a specific function. It can also refer to the collection of such tools, including machinery, modifications, arrangements and procedures.”

So therefore a well organised way of filing documents, using a clear colour coded system that allows you to file, retrieve and archive efficiently and effectively is technology. Yes the simple 2001 file with the colour tabs is just a “techno” as your iPhone and just as cost effective. While the paper file is low cost and a simple design, for what it does, what it achieves and the price you pay, it is still a world beating piece of technology.

Now I know you could use the iPhone stuck between files to indicate where something is but let’s face it; that is just silly. And so would trying to send a text by tapping on the 2001 file. But when used for the purpose it’s designed for, each file is “smart technology” in its own right.

So let’s hear it for the simple cardboard file with a plastic clip and colour labels; world class technology.